Olympian Attendance Office
A Guide for Students & Parents
Report an Absence:
Please email firstname.lastname@example.org
Include the following in your message:
Attendance Guidelines & Protocols:
All absences must be cleared by parent/guardian within (30) calendar days according to the SUHSD policy Regulation code AR 5113 (D). If absences are not cleared within (30) calendar days, the student must clear absences through Saturday School. All parents/ guardians and students are encouraged to download the Infinite Campus App on their phone to receive instant attendance notifications.
-Please click here for instructions.
-For a list of excusable reasons per Ed Code, please click here and read under Excused Absences
To earn perfect attendance, the student must physically be present every day and on time to class. School sponsored events are considered present. Excused absences prevent a student from earning perfect attendance.
Excessive Excused Absences:
According to the SUHSD policy Regulation code AR 5113 (D, E), it has been established that it is reasonable to be absent 1 day a month (equivalent to 7 days per semester or 14 days in a school year). Having more than 14 days of excused absences, may place your child under an “excessive excused absence contract”.
-When in person, students can clear excused, as well as unexcused, absences in Saturday School; (1) one 4-hour Saturday School session will clear (1) one full day absence.
–Whenever an absence occurs for medical reasons, please make sure to provide a doctor’s note within (30) days, as these absences are coded differently. Board Policy can be found here.
If a student is absent 15 or more excused days a year or more than 7 days in one semester, the following steps may/will apply:
The State of California believes that the first priority is that the child attends school on a daily basis. For example, Welfare & AFDC benefits may end or be reduced drastically, if a student misses more than (3) full days of school. Education Code Section 48260-48263 provides definitions and referral procedures for:
Chronic Illness Verification:
Students who have excessive tardies and/or absences due to a medical condition will need to have a doctor’s note on file for the current school year. Once the form below is completed and signed, please submit it to the school nurse (email: email@example.com) as well as the attendance office.
Site-Based Independent Study Contracts:
If a student will be absent from school between 5-15 days, an Independent Study Contract must be completed:
-Parent(s)/guardians must email the Attendance Coordinator to request an Independent Study Contract Agreement. The request must be done 1-2 weeks before the absence is scheduled to begin; unless it is an emergency. This request must include the student’s full legal name, the dates the student will be out of school, parent/guardian signature, and the reason for the absence.
*Note: Per district policy, contracts are not given during the week of finals for either semester.
While on an Independent Study Contract, students are expected to communicate with teachers and to complete assignments during the absence period. Students will need to submit two (2) assignments to the Attendance Coordinator upon return to school in order to complete the contract and to clear the absences. If the agreement is not satisfied, Saturday School will be assigned and the absences will revert to unexcused.
Attendance Coordinator: firstname.lastname@example.org
Parent(s)/Guardians must come in person to the attendance office (at the window in the front) to sign an Off-Campus permit for their student. Proper identification is required and it must match the parent/guardian information listed in Infinite Campus. If the student will return the same day, they should bring back a medical note (if applicable).
In order to keep students in a supervised, safe and orderly environment, the Board of Trustees establishes a closed campus at all district schools. Students shall not leave the school grounds at any time during the school day without written permission of their parents/guardians prior to leaving campus. A student who leaves campus for any reason without prior authorization will be unexcused which cannot be cleared by the parent. (Board Policy 5112.5)
No student will be released to anyone who is NOT listed as the parent/guardian in Infinite Campus: Students who are 18 years or older are still considered “minors” and must adhere to the same process above.
** NOTE – We do not release students when there are less than 20 minutes left in the school day**
Please ensure that you have a valid phone number and current email on file in Infinite Campus. If you need to update, call the front office @ (619) 656-2400 to be directed to the Registrar’s Office.
A tardy is defined as the following:
District policy 5112 states “classroom participation is an integral part of the learning experiences provided to students in the schools of the district. To the extent the failure to attend class results in a student attaining a certain prescribed minimum academic standards, this failure would properly be reflected in the grade the student receives.”
Citizenship grades may reflect unexcused tardies and absences; please refer to the individual teacher syllabus.
Note: Students on attendance agreements such as Excessive Excused Absences, Pre-SARB, and/or SARB who are late can only be excused with a medical note or with nurse evaluation and approval.
Saturday School Dates 2023-2024